RosettaX™: Data Migration Made Simple

t was designed by PawthosX Labs — a fully owned subsidiary of PawthosX Inc. — to eliminate the pain, risk, and guesswork that traditionally come with leaving a legacy PIMS.

RosettaX understands the quirks, inconsistencies, and hidden traps of older systems and translates them into the clean, modern data structure that ClinicOS uses.

You get continuity, accuracy, and confidence — without weeks of manual re-entry.

You export your data.
You drag it into RosettaX.
It encrypts, uploads, and tracks the migration.
You keep the key.

Why RosettaX Matters

• No lost history
  Patient records, client info, invoices, and key clinical context come with you.

• No retyping
  RosettaX handles the translation from legacy structures into ClinicOS — no weeks of manual entry.

• No blind trust
  Your export is encrypted. You hold the key. PawthosX Labs can’t read a thing until you authorize it.

• No “empty system” start
  ClinicOS goes live with your existing patients, clients, reminders, and history already in place.

What RosettaX Moves

RosettaX is designed to interpret typical exports from legacy PIMS systems and map them into ClinicOS.

Client Records

• Names

• Addresses

• Contact information

• Core account metadata

Patient Records

• Signalment

• Basic history

• Reminder structures (mapped into ClinicOS logic)

Medical Notes & Attachments

• SOAP-style notes (where available)

• Attachments (labs, imaging, PDFs)

• Diagnostic summaries

Financial Data

• Invoices

• Payments

• Credits & adjustments

• Balance information

Inventory → SupplyRoom

• Product lists

• Controlled substance logs (when present in export)

• Stock levels

Reminders

• Legacy reminder codes and types

• Mapped and normalized into ClinicOS reminder logic so you don’t start over from scratch

How RosettaX Works (Self-Service Flow)

1. Export From Your Legacy PIMS

Your team runs the standard export from your current PIMS
(e.g., Cornerstone, Avimark, Impromed).

You’ll receive one or more export files (often CSV, XML, SQL dump, or vendor-specific formats).

2. Open RosettaX Inside ClinicOS

From within ClinicOS, open the RosettaX migration panel.
This is your self-service workspace for:

• Uploading exports

• Tracking progress

• Reviewing sample mappings

• Approving final migration

3. Drag-and-Drop Your Export Files

Simply drag your legacy export files into the RosettaX upload area.

On upload:

• RosettaX encrypts your data

• A unique encryption key is generated or confirmed

• The encrypted package is sent to PawthosX Labs for decoding and mapping

You keep the key.
It is not stored in a way that lets anyone use it without your consent.

4. You Hold the Key

After upload, RosettaX displays the encryption key:

• Your clinic records and stores this key securely

• Without it, the exported data remains unreadable — even to PawthosX Labs

• When you’re ready for mapping to proceed, you provide the key to PawthosX Labs through your agreed secure channel / in-product flow

You’re in control of when your data becomes accessible for migration.

5. Automated Decode & Translation (PawthosX Labs)

Once authorized with the key, RosettaX (operated by PawthosX Labs) will:

• Decrypt the data

• Interpret the legacy format

• Map fields into ClinicOS structures

• Normalize and clean where possible

• Flag edge cases and messy records for review

This is where the heavy lifting happens — but on your terms, not behind your back.

6. Review Sample Records

Before anything is pushed live:

• RosettaX surfaces sample client, patient, financial, and inventory records

• You verify:

  • Names

  • History presence

  • Invoices and balances

  • Reminder mapping quality

  • Inventory details

If something looks off, it’s adjusted before the final import.

7. Approve & Go-Live Import

Once you’re satisfied:

• You approve the migration inside RosettaX

• All translated data is imported into ClinicOS

• Your ClinicOS environment is populated and ready for launch

You can then decommission the legacy system on your own schedule.

What You See as a Clinic

Inside ClinicOS after migration:

• Your full client & patient list is available

• Historical notes and attachments (as supported by your export) are attached to records

• Reminders are live and usable

• SupplyRoom has your inventory baseline

• Any problematic records are flagged for admin review instead of silently dropped

You’ll also see a migration summary outlining:

• What was moved

• What was skipped (and why)

• Any flagged items that need human decisions

Ongoing Sync (Optional Self-Service Runs)

If you’re running hybrid for a period:

• You can perform additional RosettaX uploads from newer exports

• Each run follows the same pattern:

  • Export → drag-and-drop → encrypt → key → authorize → map → import

Additional runs may incur costs; your onboarding agreement will spell that out.

Key Benefits

• Self-service control — your team runs the export and upload on your terms

• You hold the key — data is encrypted, and nothing proceeds without your authorization

• Massive time savings — no weeks of hand-entry or dual-record systems

• Safer migration off legacy PIMS — fewer surprises, fewer gaps

• ClinicOS launches populated — not as an empty shell

⚠️ Important Clarification

RosettaX is self-service at the clinic level:

• You export from your current system

• You drag-and-drop into RosettaX

• You hold and control the encryption key

• You authorize when PawthosX Labs can use that key to map your data

PawthosX Labs runs the engine and mapping,
but you own the trigger, the access, and the key.