Getting Started with ClinicOS™

What Is ClinicOS?

ClinicOS™ is the all-in-one operating system for veterinary medicine — designed to unify every part of your hospital into one calm, intelligent system. From scheduling to notes, inventory to payments, ClinicOS brings modern infrastructure and AI support to daily workflows.

What You’ll Find Inside

• Atlas & Atlas Flowboard → live room & workflow management

• ChronicleAI → transcription & note support

• DischargeAI → client-friendly discharge instructions

• TriageAI → structured intake workflows

• Workflow & AutoFlow → task coordination and automation

• CarePlan → ongoing treatment & wellness plan tracking

• RXGuard → medication safety & compliance checks

• StockRoom & Billing → stock tracking and financial management

• Payments → client payment options, integrated with ClinicOS

• PawthosX Business Presence → reporting and real-time insights

• And much much more!

Atlas & Atlas Flowboard Overview

RoomOps replaces outdated flag systems with digital room intelligence.

• Track room status (occupied, ready, cleaning, waiting)

• See staff presence with RoomKey integration

• Monitor patient time-in-room and receive alerts for long waits

• Overlay environmental data (Scout, Enviro+)

Workflow & AutoFlow Overview

• Workflow → assign, track, and complete tasks across the team in real time.

• AutoFlow → automates repetitive steps (ex: reminders, follow-ups, record updates) to reduce clicks and free up staff time.

ChronicleAI Overview

ChronicleAI is your clinical note companion.

• Transcribes exams, treatments, and client conversations

• Auto-formats into SOAP templates

• Saves drafts if interrupted

• Integrates with DischargeAI for seamless continuity

DischargeAI Overview

DischargeAI creates clear, client-friendly instructions at the end of visits.

• Pulls in notes, treatments, and prescriptions

• Syncs with the client portal

• Exportable as PDF/email

• Template support for routine cases

TriageAI Overview

TriageAI streamlines intake.

• Structured symptom capture for CSRs and techs

• Flags urgent cases automatically

• Syncs with RoomOps and Chronicle

• Improves accuracy and speed during intake

CarePlan Overview

CarePlan helps clinics manage ongoing treatment and wellness plans.

• Tracks preventive care, follow-ups, and chronic conditions

• Creates shared plans that update across staff and client portals

• Sends reminders and progress updates automatically

RXGuard Overview

RXGuard is the built-in safety system for prescriptions.

• Cross-checks meds for dosing errors and contraindications

• Alerts staff to potential drug interactions

• Ensures DEA logging and compliance before a prescription is finalized

Payments Overview

Payments modernize how clinics get paid.

• Integrated with invoices and estimates

• Accepts cards, ACH, and modern payment providers

• Supports client financing (via partners like Stripe, Cherry, or CareCredit)

• Real-time reconciliation with ClinicOS billing

Inventory & Billing Overview

Inventory and billing are unified, not bolted on.

• Real-time stock tracking (with Scout Mini + Enviro+)

• DEA-compliant logging

• Streamlined invoicing linked to treatments and services

• Accounting integrations via OpenAPI/App Store

PawthosX Business Presence (BI) Overview

PawthosX BI is your reporting and insights hub.

• Tracks KPIs: revenue, visits, compliance, utilization

• Analyzes staff performance and workflow bottlenecks

• Monitors inventory health and financial trends

• Exports data for accounting, compliance, or board reporting

• Powered by live data inside ClinicOS — no delays, no manual exports

• Provides next steps and actionable guidance with time travel.

⚠️ These are general orientation articles → Scribehow walkthroughs can link off each one (e.g., “See how to create a CarePlan step by step”).